Programming Assitant, Full-Time: In-Person | Dallas, Texas

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Title: Programming Assistant
Reports to: Executive Director

Position Summary: This individual is the glue that keeps our small and collaborative programming team operating smoothly. The Programming Assistant will be called upon to support various programs, events and administrative duties.

Job Responsibilities:

  • Own registration process with Marketing for all programs: field trips, camps, after-school programs, birthday parties, pop-ups, special events, and event rentals
  • Responsible for issuing contracts, tracking programming payments, and internal/external calendar management
  • Assist tracking visitors with the manager on duty and assist, as needed, in outreach and engagement through sign-ups
  • Support instructors and operations team with program/event preparation and execution
  • Assist in capturing and recording success stories and helping gather content for newsletters
  • Schedule and verify payment for field trips and events along with the Director of Programs
  • Greet walk-in visitors
  • Answer phones when the manager on duty is unable

Required Skills:

  • 2+ years of previous administrative or scheduling experience
  • Excellent PowerPoint, Excel, Word, and Google Drive knowledge
  • CRM proficiency, Salesforce is a plus
  • Excellent time management skills
  • Organized and able to work in a fast-paced environment
  • Self-starter, self-managing
  • Passion for creativity
  • Personable, loves working with the public
  • Strong verbal and written communication skills
  • Non-profit experience a plus
  • Must possess a valid driver's license. Must be eligible to work in the U.S.

Hours: Full-time, primarily Monday through Friday during business hours. There will be some seasonal variations, along with periodic evening or weekend events.

Please send cover letter & resume to: