Programming Assistant Job Description 2021

Job Description: Programming Assistant

Reports to: Chief Operations Officer

Position Summary: This individual is the glue that keeps the programming team operating smoothly.  As we have a small, but collaborative staff. Our Programming Assistant will be called upon to support a variety of programs, events and other such needs.

Job Responsibilities:

  • Complete registration for all programs: field trips, camps, after school programs and sometimes adult events
  • Track visitors and assist as needed in reaching out and engaging them through sign-up mechanisms
  • Support instructors and operations team with program and event preparation and execution
  • Assist in capturing and recording success stories and providing content for newsletters
  • Schedule and verify payment for field trips
  • Greet walk-in visitors
  • Support instructors and operations
  • Answer phones
  • Other duties as assigned


Required Skills:

  • 2+ years previous administrative or scheduling experience required
  • Excellent PowerPoint, Excel, Word, and Google drive knowledge
  • CRM proficiency required, Salesforce is a plus
  • Excellent time management skills
  • Organized and able to work in a fast-paced environment
  • Unquestionable integrity
  • Self-starter, self-managing
  • Passion for creativity
  • Personable, loves working with the public
  • Strong verbal and written communication skills
  • Non-profit experience, a plus


Must possess a valid driver’s license.   Must be eligible to work in the U.S.


Hours:  Full Time, primarily Monday through Friday during business hours. There will be some seasonal variations, along with periodic evening or weekend events.


This job description is not all-inclusive and subject to change without prior written and verbal notification.

Please send cover letter & resume to: