Events Coordinator

Job Description

Events Coordinator

Reports to: Marketing & Events Manager

Position Summary: Works with the Marketing & Events Manager to develop, coordinate and execute events from small weekly birthday parties to larger SPARK! events as well as facility rental functions.


  • Assist with development and execution of onsite and offsite events, including SPARK! events and facility rentals.
  • Help revamp Events Package for corporations and private event rentals.
  • Understand and communicate all requirements for each event to staff and management.
  • Plan events with attention to financial and time constraints.
  • Respond timely to all event inquiries.
  • Actively seek event opportunities.
  • Send event contracts and collect payments.
  • Promote all internal events on all social media platforms as well as SPARK! website.
  • Evaluate event successes and opportunities for growth with pre and post event evaluation reports.
  • Maintain photo files of events for use in all departments.
  • Proactively identify opportunities for promoting SPARK! and the importance of creativity for children.
  • Manage event contacts through Salesforce.
  • Assemble media and donor kits for events and meetings.

Performance Measures:

  • Smooth execution of events with visitor engagement and satisfaction.
  • Positive reviews from Birthday Party parents.
  • Clear understanding and communication of SPARK! mission.
  • Utilization of Salesforce and google drive applications as required.


  • Highly organized, with ability to work in a fast-paced environment on multiple projects simultaneously.
  • Proactive, takes initiative and attention to detail.
  • Proficient in Microsoft Word, Excel, PowerPoint and at least one graphic software.
  • Ability to quickly learn and become proficient in new software systems.
  • Familiarity with Salesforce or other CRM a plus.
  • Excellent verbal and written communications skills.
  • Ability to present information concisely and effectively, both verbally and in writing.
  • Ability to organize and prioritize work.
  • Ability to work independently and also as a member of the team.
  • Excellent interpersonal skills.
  • Availability to work on weekends and /or extended hours as necessary.
  • Express a consistently high level of professionalism in dealing with confidential and sensitive issues.
  • Self-motivated with the ability to thrive under pressure and on deadline.
  • Energy, enthusiasm and self-confidence in building relationships for SPARK!
  • Well organized with multi-tasking skills
  • Positive attitude and ability to stay calm under pressure
  • Outstanding time management skills.
  • Must possess a valid driver’s license.
  • Must be eligible to work in the U.S.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Please send cover letter & resume to: